This Jobs for the Future report explains how and why education and workforce leaders should link public and private education and workforce data to promote economic mobility for all. It also offers guidance on how to forge partnerships that will facilitate that process. The report highlights the various types of data available and what might be accomplished by linking them. The report also provides examples of how public and private data could be combined to develop a deeper understanding of employer demand and the learn-to-earn pipeline.

The "Other" category should only be used for expenditures that cannot be reported in another line item. Expenditures reported in the “Other” category must meet one of the four purposes of TANF. OFA regularly follows up on "Other" category expenditures to ensure proper classification. This resource covers the permissible types of "Other" expenditures:

1. Tribal TANF Programs;
2. Expenditures for Compact of Free Association (COFA) States; and
3. Expenditures That Don't Fit Other Categories (Requires strong justification), such as:
   • Programs combining multiple categories that cannot be meaningfully separated.
   • Services with unique aspects not captured in Lines 6-22.

It helps users understand the proper use of the "Other" category to help avoid misclassifications.

Each template in this guide is designed as a standalone resource for specific expenditure categories. State TANF administrators and financial reporting staff can select and use any template that applies to their specific program expenditure. There are four templates:

1. Assistance Authorized Solely Under Prior Law (Lines 7a-7c);
2. Non-Assistance Authorized Solely Under Prior Law (Lines 8a-8c);
3. Other Expenditures (Line 23 - includes Tribal TANF Programs and unique programs); and
4. Estimation Documentation Builder (Any estimated expenditure).

The ACF-196R is the federal form that states use to report TANF expenditures quarterly to the Office of Family Assistance (OFA). Part II of this form requires detailed narrative descriptions for specific expenditure categories that need additional context to demonstrate alignment with TANF purposes.

The narrative sections of the ACF-196R form provide essential context for understanding state TANF expenditures and support OFA’s oversight responsibilities. While numerical data shows what was spent, narratives explain how and why funds were used, ensuring transparency and accountability in TANF program administration. This guide will help you develop clear, comprehensive narratives that satisfy federal reporting requirements and effectively communicate your state’s TANF activities.

This toolkit is designed for state TANF administrators, budget officers, and financial reporting staff responsible for completing ACF-196R narrative requirements. It includes three standalone resources that complement the official ACF-196R instructions by providing practical tools and examples to improve narrative quality. 

These resources are designed to help states effectively complete ACF-196R narrative requirements. Each resource can be used independently or as part of a comprehensive approach to improving expenditure narratives.

This template can be used when estimating expenditures. It offers guidance on key components and proposed questions to answer.

This template can be used for Other Expenditures (Line 23 - includes Tribal TANF Programs and unique programs). It offers guidance on key components and proposed questions to answer.

This template can be used for Non-Assistance Authorized Solely Under Prior Law (Lines 8a-8c). It offers guidance on key components and proposed questions to answer.

This template can be used for Assistance Authorized Solely Under Prior Law (Lines 7a-7c). It offers guidance on key components and proposed questions to answer.

As part of the Fiscal Responsibility Act (FRA) of 2023, all states are required to submit the Secondary School Diploma or its Recognized Equivalent Attainment Rate report annually, with the first report due on November 14, 2027. This outcome measure is intended to assist federal and state policymakers to better understand the effectiveness of TANF programs in promoting successful education credential attainment. The outcome is defined as the percentage of applicable TANF recipients and exiters who, during the reporting period, attained a secondary school diploma or a recognized equivalent credential.

TANF agencies may opt to collect the data necessary for this report from their state education agency or longitudinal data system. This document contains a series of questions to begin a conversation with these data providers about the possible use of their data.