Proposed Revisions to TANF Financial Reporting: Implementing the ACF-196R

Record Description

The Administration for Children and Families (ACF) held a 2-part webinar series on Proposed Revisions to TANF Financial Reporting: Implementing the ACF-196R:

  • Part 1: Overview took place on Monday, September 23, 2013; and
  • Part 2: Technical took place on Thursday, October 24, 2013.

The webinars provided participants with an overview of the Federal Register Notice and the Information Memorandum (IM) that were published on proposed changes to TANF financial data reporting. Topics covered include discussions of expenditure categories, definitions, changes to the accounting methods, and walk-through of detailed Excel examples that illustrate functionality and interaction across years in various reports. Included below are links to the combined summary of the webinar series, along with the presentation materials.

Record Type
Posting Date
Combined Date
2013-09-23T10:00:00
Source
Region
City/County
Publication Date
2013-09-23
Innovative Programs

Tanana Chiefs Conference (TCC) Athabascan Self-Sufficiency Assistance

Mission/Goal of Program

The Tanana Chiefs Conference (TCC) Tribal TANF program is known as the Athabascan Self-Sufficiency Assistance Partnership (ASAP) and is part of the TCC's P.L. 102-477 program. The Tribal TANF service area is the largest in the country and the program faces particular challenges because it includes 37 Tribes, many remote areas, as well as a large urban population in Fairbanks, Alaska.

The Tanana Chiefs Conference (TCC) is located in Fairbanks, Alaska and 37 federally recognized Interior Alaska Tribes, covering a total of 235,000 square miles of Alaska. To meet the urban needs, TCC has developed a "one-stop" where participants can access most social services in one building. The center operates under a "front office/back office" model in which families are helped directly in the front office and Tribal staff manage the administrative issues and combined funding streams to meet customer's needs in the back office. TCC has arranged staff according to function, not program, and has created open air work environments, which display the collaboration between programs. In each of the 37 remote villages, TCC has created a half-time position called a Tribal Workforce Development Specialist (TWDS). The TWDS represents the single point of contact for all social service programs provided by TCC and the State (TANF, SNAP, General Assistance, Energy Assistance, etc.). TWDS are trained through on-site, intensive internships at the TCC central office in Fairbanks upon employment.

Programs/Services Offered

This program provides a variety of financial assistance, including:

  • General Assistance: The program provides some financial assistance to help pay for shelter, utilities, food and clothing costs during the months when there are few employment opportunities. 
  • Burial Assistance: Burial assistance provides financial assistance to help with funeral costs up to $2,500.00 which $400 can be used for potlatch supplies.
  • Emergency Assistance: Emergency assistance provides $1000 per household in the event that someone’s home has been damaged by flood or fire.

Each year, TCC organizes a region-wide event that TCC calls GILA "(Let's GO!)," which brings all of TCC's TANF participants together to one location in Fairbanks for employment workshops and resume updates, and to participate in a job fair in a motivational and exciting atmosphere. Though this is expensive, most participants leave the "GILA" with subsidized employment. The "GILA" is financed by program cost savings throughout the year. Additionally, TCC maintains a good working relationship with the State. The programs work together to co-train staff from each organization. Additional support for TANF participants who earn subsidized employment occurs through deployment of contracted Job Coaches who motivate and mentor participants.

TCC helps many participants find employment, some full-time and some seasonal. Even if a participant is employed seasonally, TCC creates a financial boost for their family. If TCC helps participants find seasonal employment for three months, the program saves money by not spending it on cash assistance for those three months. The cost savings are used to provide an expanded level of supportive services and to finance the subsidized employment aspect of the program.

Start Date
Thursday, October 1, 1998
Type of Agency/Organization
Other
City
Fairbanks
State
Alaska
Geographic Reach
Multisite
Clientele/Population Served
Tribal TANF participants (Income eligible families in which the head of household is a member of, or eligible for membership in a federally recognized Tribe and resides in the service area).
Topics/Subtopics
TANF Program Administration
Tribal TANF
Employment
Innovative Programs

LINCWorks

Mission/Goal of Program

The Local Investment Commission (LINC) is a citizen-driven community collaborative involving efforts by the State of Missouri to work with neighborhood leaders, citizens, business, civic and labor leaders to improve the lives of children and families in Kansas City and area counties. LINC’s mission is to provide leadership and influence to engage the Kansas City community in creating the best service delivery system to support and strengthen children, families and individuals, holding that system accountable, and changing public attitudes towards the system. Current initiatives include welfare to work, child welfare, early childhood education, school-based services, aging and neighborhood governance.

LINC has been involved in welfare to work since it was created in 1992 by the Missouri Department of Social Services at the behest of citizen leaders.  LINCWorks locations are open in Jackson, Clay, Platte and Ray counties.  Through its “community partnership” approach, LINC brings together state agencies, local human services organizations, citizen leaders and program participants to continually evaluate and modify the local welfare-to-work system. LINC leverages this community knowledge to inform LINCWorks, a program that is participant-driven, non-duplicative, and focused on moving Temporary Assistance for Needy Families (TANF) participants to full-time, unsubsidized employment.

Programs/Services Offered

The LINCWorks initiative provides TANF participants with help on the path from welfare to skills and work. Services provided by LINCWorks include placement in countable work activity, ongoing case management, assistance with transportation and work-related expenses, and referral to partner organizations for job training, employment placement, childcare, warrant relief, trauma counseling and education assistance. LINCWorks also refers clients to services offered at more than 60 LINC Caring Communities sites. Through the Caring Communities initiative, LINC places a site coordinator at a school or neighborhood site to work with parents, neighbors and school staff to develop services in support of children, parents and neighborhoods. Services range from afterschool programs to emergency assistance to financial literacy and more. Specific services vary from site to site and are based on need as determined by citizen-led site councils. Because LINC Caring Communities sites are located primarily at schools in low-income neighborhoods, there is a significant number of LINCWorks clients with children who attend those schools. LINCWorks case managers and LINC Caring Communities site coordinators can work together to ensure TANF participants are able to access the full array of services on offer.

LINC improves client access to and quality of childcare through two early childhood education initiatives. The LINC Educare initiative provides childcare provider training on child development, safety, first aid, business development and other topics. The LINC Subsidy Services initiative provides registered childcare providers with payment agreements, payment processing and technical assistance. Collecting, converting, and disseminating data to the community also drives much of LINC's work. LINC develops data systems to monitor performance and progress, case manager efficiency, and outcomes of participants and the organization. Ensuring that information is useful and easy to comprehend and holding individuals accountable for the work they do with this data, are critical components of LINC's operations.

Start Date
Wednesday, January 1, 1992
Type of Agency/Organization
Other
City
Kansas City
State
Missouri
Geographic Reach
Multisite
Clientele/Population Served
Low-income families in Jackson, Clay and Platte counties, Missouri.
Topics/Subtopics
TANF Program Administration
Collaborations and Partnerships
Services Integration
Innovative Programs

SEE Hawaii Work Program

Mission/Goal of Program

The Supporting Employment Empowerment (SEE) Hawaii Work Program is a statewide subsidized employment program that involves the business community in the Universal Engagement effort to provide Temporary Assistance for Needy Families (TANF) recipients with on-the-job training and meaningful employment opportunities. The SEE employee is able to meet federally defined work requirements and receives subsidized earned income while the SEE employer acquires an employee who is trained at a reduced cost.

SEE Hawaii Work takes the concept of apprenticeship and expands it into an effective training-for-hire model with private sector management. The State contracts with a private employment service agency to market SEE, take and fill job orders from companies, and provide ongoing support to employers and employees.

Programs/Services Offered

TANF recipients that are SEE participants can earn standard industry wages and receive the same benefits as other employees in a similar position, such as paid vacation and sick leave. SEE reimburses participating private employers for the SEE participant's wages at a rate equal to the state minimum wage plus $.50 for each additional $1.00 per hour paid over the minimum wage, and 14% of the total subsidized wages to cover training and employment related expenses, such as Unemployment Insurance, Workers Compensation and FICA. The SEE Hawaii Work “Graduates”; those who complete the reimbursement period have a 82.5% success rate of being retained by their employer.

Start Date
Tuesday, February 1, 2005
Type of Agency/Organization
State TANF Agency
City
Honolulu
State
Hawaii
Geographic Reach
Onesite
Clientele/Population Served
TANF recipients
Topics/Subtopics
Employment
Subsidized Employment
Education and Training
On the Job Training
TANF Program Administration
Collaborations and Partnerships
Innovative Programs

SWIFT (Successful Incentives for TANF)

Mission/Goal of Program

ARCHS’ Missouri Community Work Support Grant assisted adults participating in Temporary Assistance for Needy Families (TANF) to remove sanctions through an innovative two-pronged approach focusing on “rapid response” engagement and “transitional job” training. Service area is St. Louis City and County. This program focuses on assisting TANF participants with multiple barriers i.e. limited work experience, sanctioned status, conciliation status, or residing in transitional housing, obtain work experience.

Programs/Services Offered

The program included several wrap-around and supportive services focused on engagement and work experience for these eligible TANF participants including: a five-month transitional job, clinical case management, life skills development, transportation assistance, childcare referral, payment for work related expenses, short term skills training, and substance abuse, domestic violence, and mental health intervention. More than 80 area employers were recruited to participate providing thousands of hours in donated on-the-job-training.

Start Date
Thursday, November 1, 2007
Type of Agency/Organization
Other
City
St. Louis
State
Missouri
Geographic Reach
Onesite
Clientele/Population Served
St. Louis City & County Sanctioned TANF Recipients
Topics/Subtopics
Employment
Job Readiness
Transitional Jobs
TANF Program Administration
Case Management
Sanctions
Innovative Programs

All Faith Community Services

Mission/Goal of Program

All Faith Community Services is a faith-based, self-help community service organization in Buckeye, Arizona. It is a non-profit, charitable, 501 (c) (3) which receives its funding from private donations, grants and charitable contributions. It is supported by churches, businesses and individuals who want to foster positive change in the community. All Faith provides emergency assistance, such as food, clothing and that to meet basic needs. However, it also provides the impetus, training and resources to get people from poverty to productivity. Through its individualized case management, training and support programs, All Faith takes a self-help approach to encourage individuals to - build work skills - get a job – overcome obstacles and improve their lives as well as those of their families.

Programs/Services Offered

There are a number of support programs offered at All Faith Community Services to address emergency needs: 

The Food Plus program is available to pregnant or post-partum women and children between the ages of one and six who are living in a household at 185% or less of poverty level.  The program also is available to seniors who are 60 or older living at 130% or less of poverty level.  The Emergency Food Assistance Program (TEFAP) is an ancillary food program which provides five food staples a month to low-income individuals.  They also provide Emergency Food & Baby Boxes to individuals and families based on the poverty guidelines.  They also support the community Famers’ Market

As part of their "One Stop Shop" All Faith has a number of great partnering agencies. Whether by appointment or walk-in these agencies are able to assist with:

  • SNAP Applications - also best known as "Food Stamp Benefits"
  • AHCCCS Applications - Medical Benefits
  • Senior Medicare/Medicaid Information
  • GED/Tutoring

In addition, STEPS (Skills-Training-Education/ Employment-Program-Services) provides All Faith’s clients with the necessary tools to get them trained and into the workforce.  All Faith’s STEPS program is a 3-month to 2-year program aimed at making sure that clients have the education, training and skills necessary to get them gainfully employed.

Start Date
Wednesday, October 1, 2003
Type of Agency/Organization
Community-based Organization
City
Buckeye
State
Arizona
Geographic Reach
Onesite
Clientele/Population Served
Low income, no income, homeless, displaced workers, welfare-to-work, undocumented clients, those unable to get TANF, etc.
Topics/Subtopics
Asset Building
Financial Literacy and Education
TANF Program Administration
Collaborations and Partnerships
Innovative Programs

Faith Connections

Mission/Goal of Program

Faith Connections is an interdenominational, faith-based program in Wilson, North Carolina that works with government agencies to provide assistance to working families. The program is Wilson’s first collaborative program linking churches and pastors to those with needs unmet through public assistance. Faith Connections was designed by the Wilson County Department of Social Services (DSS) and is an accessible call-in resource. Program goals are to assist working families by providing the resources needed to maintain employment while supporting the unemployed with provisions to help them manage from week to week. The initiative's mission is to provide real time access to faith-community programs, services, and financial resources to alleviate "unmet" needs of families experiencing financial, personal, or family crisis. Faith Connections access pastors as individual needs arise that might best be addressed by their individual gifts and talents or the services/ resources offered by the ministry of their church.

Programs/Services Offered

Faith Connections is often a service to individuals unable to access assistance from DSS. The program has provided individuals with computers donated by a local organization, clothing items, cars, car repairs and financial assistance averaging 100 to 150 dollars. In addition, pastors provide counseling services and link recipients to local churches while strengthening the faith-based community in the Wilson area.

Since the program initially began through March 2010, 70 partnering churches/non-profits have participated in Faith Connections. The program has received national recognition and is part of a research project by the Charitable Choice Institute at the State University in New York.

Type of Agency/Organization
Other
Geographic Area
Rural
City
Wilson
State
North Carolina
Geographic Reach
Onesite
Clientele/Population Served
Families in Need
Topics/Subtopics
Supportive Services
Post-employment Supports
TANF Program Administration
Collaborations and Partnerships
Innovative Programs

Anne Arundel County Department of Social Services

Mission/Goal of Program

The mission of the Anne Arundel County Department of Social Services is to assist county residents to achieve and maintain self-sufficiency; provide services to strengthen individuals and families; and, join our community partners in the protection of vulnerable children and adults. The county provides co-located services and linkages to programs that assist low-income individuals and families to meet their basic needs and achieve their maximum potential.

Programs/Services Offered

The Anne Arundel County Department of Social Services operates two Community Resource Centers (CRC) to provide low-income county residents with access to a range of programs and services. The CRCs are located in our Annapolis and Glen Burnie offices and provide One-Stop services to low-income county residents. The CRCs experience approximately 7,000 visits each month from county residents. The majority of these customers are applying for government benefits, including Temporary Assistance to Needy Families, Supplemental Nutrition Assistance and Medicaid. However, a significant number also come into the CRC to access services from one of our numerous partners who are co-located within the CRC. Partners who provide services on site include:

  • Anne Arundel Workforce Development Corporation – AAWDC provides access to the Maryland Workforce Exchange and links job seekers with training opportunities and job vacancies. Primary Workforce Investment Act (WIA) services provided in the CRC focus on targeted populations including veterans, ex-offenders and low-skilled adults.
  • The Literacy Council of Anne Arundel County – provides adult literacy services to county residents through volunteer tutors. Visitors to the CRC may meet with a Literacy coordinator who can assess the individual’s needs and match the person with an available literacy tutor.
  • Health Choice – assists recipients of Medical Assistance to enroll in an approved Managed Care Organization to receive medical services. 
  • Division of Vocational Rehabilitative Services – assists county residents with disabilities by providing comprehensive assessments, access to training and employment supports.
  • Anne Arundel Community Action Partnership – conducts outreach and provides information regarding Head Start services available to county residents. Head Start enrollment services are provided directly in the CRC. The Community Action Partnership is also the county’s provider of Low-Income Heating and Energy Assistance Program services.
  • Organization of Hispanic/Latin Americans of Anne Arundel County – provides information regarding health, employment, housing, immigration and legal services to Hispanic county residents.
  • YWCA of Anne Arundel County – provides domestic violence counseling services and referrals.
  • Family Support Center – provides holistic services on site to parents with children under three years of age. Services include GED and Adult Basic Education classes, After-School services and homework assistance, summer youth programs, support groups, Young Fathers and Responsible Parent Employment Network services for non-custodial parents, on-site child care services and case management services.
  • Jobs Work! Arundel (JWA) – provides specialized workforce development services for families receiving TANF benefits. JWA enrolls TANF recipients and delivers Career Corner, a three-week job readiness workshop. Upon completion of Career Corner, TANF recipients then move into the Placement Phase where they are engaged in employment with jobs developed by JWA staff or into Work Experience Internships and/or training and education activities.
  • Kinship Navigator Services –provides information, referral and limited case management services to Kinship Caregivers in the county. The Navigator also runs support groups on a regular basis for these Kinship Caregivers and coordinates with the county’s public schools Pupil Personnel Service and the county’s Department of Aging, among others.
Type of Agency/Organization
State TANF Agency
City
Annapolis
State
Maryland
Geographic Reach
Onesite
Clientele/Population Served
Low-Income Residents of Anne Arundel County (approximately 7,000 visits per month)
Topics/Subtopics
TANF Program Administration
Services Integration
Innovative Programs

Family Pathfinders

Mission/Goal of Program

In September 1996 Family Pathfinders was created by John Sharp, the Texas Comptroller of Public Accounts in response to welfare reform. The program goal was to enlist community support for welfare reform efforts by partnering with faith and civic groups to form mentoring teams to work with families on their journey to self-sufficiency.  Over the years, they have expanded their mentoring program to serve additional low-income clients and the reentry population and broadened their programming to include job readiness and financial literacy.

In October 2014 Family Pathfinders was named a Top-Rated 2014 Nonprofit by GreatNonprofits and awarded a spot on the GreatNonprofits Hall of Fame. 

Programs/Services Offered

Mentors join hands with an individual or family for one year, helping them make the very difficult transition to financial stability.  Each mentor provides a broad range of support including budgeting, job preparation, decision making, emotional support, parenting advice and goal setting.  Mentors support a family by helping them set goals and create plans to attain those goals. In addition, mentors provide assistance with problem solving, connection to community resources, decision making, money management, parenting issues, and emotional support. They are closely involved in the lives of their clients.

Financial Literacy: classes help students identify ways to better manage their money, reduce expenses, save for emergencies and improve their self-advocacy skills in a fun and interactive setting. Using the FDIC “Money Smart” curriculum and class role play activities, the students learn basic steps for creating a household budget, choosing and using banking resources, identifying borrowing risks and benefits, improving credit and saving for financial goals. All students receive a “budget box” which is a portable file with tools to help them create a budget and manage their financial records and bills.

Financial Coaching: Pathfinders provides financial coaching to help low and moderate income people attain financial stability. Financial Coaching builds on financial (education/management) skills to address personal needs for improving financial behaviors. Each client-driven session is led by a volunteer Coach with training in budgeting, banking and borrowing, and credit.

Start Date
Sunday, September 1, 1996
Type of Agency/Organization
Non-profit social services agency
City
Fort Worth
State
Texas
Geographic Reach
Onesite
Clientele/Population Served
Low income families, homeless individuals, TANF recipients, working poor
Topics/Subtopics
Employment
Mentoring
TANF Program Administration
Collaborations and Partnerships
Question / Response(s)

Question from State of Montana/DPHHS

Question Text

A representative from the Montana Department of Public Health & Human Services would like to know if other States have a matrix, table, or other method to calculate countable hours for online job search activities?

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Date
March 2014
Source
OFA Peer TA
Agency/Organization
State of Montana/DPHHS
State
Montana
Topics/Subtopics
Employment
Job Search
TANF Program Administration
TANF Regulatory Codes